1. Data protection at a glance 

General information

The following information provides a simple overview of what happens to your personal data when you visit this website. Personal data is any data that can be used to personally identify you. For detailed information on the subject of data protection, please refer to our privacy policy listed below.

Data collection on this website

Who is responsible for data collection on this website?

Data processing on this website is carried out by the website operator. You can find their contact details in the section “Information on the Controller” in this privacy policy.

How do we collect your data?

Some of your data is collected when you provide it to us for example, by entering it into a contact form. Other data is collected automatically or with your consent by our IT systems when you visit the website. This primarily consists of technical data (e.g., internet browser, operating system, or the time the page was accessed). This data is collected automatically as soon as you enter the website.

What do we use your data for?

Some data is collected to ensure the website functions correctly. Other data may be used to analyse your user behaviour. If contracts can be concluded or initiated via the website, the data provided will also be processed for contract offers, orders, or other service requests.

What rights do you have regarding your data?

You have the right to obtain information about the origin, recipients, and purpose of your stored personal data free of charge at any time. You also have the right to request the correction or deletion of this data. If you have given your consent for data processing, you may revoke this consent at any time with future effect. Furthermore, under certain circumstances, you have the right to request a restriction on the processing of your personal data. You also have the right to lodge a complaint with the competent supervisory authority. You may contact us at any time regarding this or any other questions concerning data protection.

Analytics and third-party tools

When you visit this website, your browsing behaviour may be statistically analysed. This is primarily done using analytics programs. Detailed information about these analytics programs can be found in the following privacy policy.

2. Hosting

We host the content of our website with the following provider: Strato

The provider is Strato AG, Otto-Ostrowski-Straße 7, 10249 Berlin (hereinafter "Strato"). When you visit our website, Strato collects various log files, including your IP addresses.

For further information, please refer to Strato’s privacy policy:

https://www.strato.de/datenschutz/.

The use of Strato is based on Art. 6.1 f GDPR. We have a legitimate interest in ensuring the most reliable presentation of our website possible. Where consent has been requested, processing is carried out exclusively on the basis of Art. 6.1 a GDPR and Section 25.1 TDDDG, insofar as the consent covers the storage of cookies or access to information on the user's end device (e.g., device fingerprinting) within the meaning of the TDDDG. Consent may be revoked at any time.

Data processing agreement

We have concluded a data processing agreement (DPA) for the use of the aforementioned service.

This is a contract required by data protection law that

ensures the provider processes the personal data of our website visitors only in accordance with our instructions and in compliance with the GDPR.

3. General Information and Mandatory Disclosures

Data Protection

The operators of these pages take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with statutory data protection regulations and this privacy policy. Various items of personal data are collected when you use this website. Personal data is data that can be used to personally identify you. This

privacy policy explains what data we collect and what we use it for. It also explains how and for what purpose this occurs. Please note that data transmission over the Internet (e.g., when communicating via email) may be subject to security vulnerabilities. Complete protection of data against access by third parties is not possible.

Information on the Controller

The controller responsible for data processing on this website is:

PROLYMPO e.V

International Association of Olympic Memorabilia Collectors

Office: Klaus Fink, Secretary–General and Treasurer

Chairman Dr. Christian Wacker

Bramfelder Chaussee 438

D - 22 175 Hamburg - Germany

Mobile +49-175-4133183

info@prolympo.org | www.prolympo.orgThe controller is the natural or legal person who alone or jointly with others decides on the purposes and means of processing personal data (e.g., names, email addresses, or similar).

Storage Period

Unless a more specific storage period is stated in this privacy policy, your personal data will remain with us until the purpose for data processing no longer applies. If you assert a legitimate request for deletion or withdraw your consent to data processing, your data will be deleted unless we have other legally permissible reasons for storing your personal data (e.g., statutory retention periods under tax or commercial law); in the latter case, deletion will occur once these reasons no longer apply.

General Information on the Legal Basis for Data Processing on this Website

If you have consented to data processing, we process your personal data based on Art. 6.1 a GDPR or Art. 9.2 a GDPR (where special categories of data pursuant to Art. 9.1 GDPR are processed). In the event of explicit consent to the transfer of personal data to third countries, data processing also takes place based on Art. 49.1 a GDPR. If you have consented to the storage of cookies or access to information on your device (e.g., via device fingerprinting), data processing is additionally based on Section 25.1 TDDDG. Consent may be withdrawn at any time. If your data is required for the performance of a contract or to take steps prior to entering into a contract, we process your data based on Art. 6.1 b GDPR. Furthermore, we process your data based on Art. 6.1 c GDPR where processing is necessary for compliance with a legal obligation. Data processing may also be based on our legitimate interests pursuant to Art. 6.1 f of the GDPR. The specific legal bases applicable in each individual case are outlined in the following sections of this privacy policy.

Recipients of personal data

We work with various external entities as part of our business operations. In some instances, this involves the transfer of personal data to these external entities. We only disclose personal data to external entities if this is necessary for the performance of a contract, if we are legally obliged to do so (e.g., transferring data to tax authorities), if we have a legitimate interest in the disclosure pursuant to Art. 6(1)(f) of the GDPR, or if another legal basis permits the disclosure. When engaging data processors, we only transfer our customers' personal data based on a valid data processing agreement. In the event of joint processing, a joint processing agreement is concluded.

Revocation of your consent to data processing

Many data processing operations are only possible with your express consent. You may revoke any consent you have previously given at any time. The lawfulness of data processing carried out prior to the revocation remains unaffected by the revocation.

Right to object to data collection in specific cases and to direct marketing (Art. 21 GDPR)

WHERE DATA PROCESSING IS BASED ON ART. 6.1 E OR F GDPR, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME ON GROUNDS RELATING TO YOUR PARTICULAR SITUATION TO THE PROCESSING OF YOUR PERSONAL DATA; THIS ALSO APPLIES TO PROFILING BASED ON THESE PROVISIONS. PLEASE REFER TO THIS PRIVACY POLICY FOR THE RESPECTIVE LEGAL BASIS FOR PROCESSING. IF YOU OBJECT, WE WILL NO LONGER PROCESS YOUR PERSONAL DATA UNLESS WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR THE PROCESSING WHICH OVERRIDE YOUR INTERESTS, RIGHTS, AND FREEDOMS, OR IF THE PROCESSING SERVES THE ESTABLISHMENT, EXERCISE, OR DEFENSE OF LEGAL CLAIMS (OBJECTION PURSUANT TO ART. 21.1 GDPR). IF YOUR PERSONAL DATA IS PROCESSED FOR THE PURPOSE OF DIRECT MARKETING, YOU HAVE THE RIGTH TO OBJECT AT ANY TIME TO THE PROCESSING OF PERSONAL DATA CONCERNING YOU FOR SUCH MARKETING; THIS ALSO APPLIES TO PROFILING TO THE EXTENT IT IS RELATED TO SUCH DIRECT MARKETING. IF YOU OBJECT, YOUR PERSONAL DATA WILL SUBSEQUENTLY NO LONGER BE USED FOR THE PURPOSE OF DIRECT MARKETING (OBJECTION PURSUANT TO ART. 21.2 GDPR).

Right to lodge a complaint with the competent supervisory authority

In the event of violations of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority, particularly in the Member State of their habitual residence, place of work, or the place of the alleged infringement. This right to lodge a complaint exists without prejudice to any other administrative or judicial remedies.

Right to data portability

You have the right to have data that we process automatically based on your consent or in fulfilment of a contract handed over to you or to a third party in a common, machine-readable format. If you request the direct transfer of the data to another controller, this will only be done to the extent that it is technically feasible.

Access, rectification, and erasure

Subject to applicable legal provisions, you have the right at any time to obtain information free of charge regarding your stored personal data, its origin and recipients, and the purpose of the data processing, as well as where applicable the right to have this data rectified or erased. You may contact us at any time regarding this matter or for further questions concerning personal data.

Right to restriction of processing

You have the right to request the restriction of the processing of your personal data. You may contact us at any time to do so. The right to restriction of processing applies in the following cases:

• If you contest the accuracy of the personal data we hold about you, we generally require timeto verify this. For the duration of the verification, you have the right to request the restriction of the  processing of your personal data.
• If the processing of your personal data was or is unlawful, you may request the restriction of data processing instead of erasure.
• If we no longer need your personal data, but you require it for the establishment, exercise, or defence of legal claims, you have the right to request the restriction of the processing of your personal data instead of erasure.
• If you have lodged an objection pursuant to Art. 21.1 GDPR, a balancing of your interests against ours must be carried out. Until it is determined whose interests prevail, you have the right to request the restriction of the processing of your personal data.

If the processing of your personal data has been restricted, such data may - with the exception of storage - only be processed with your consent, for the establishment, exercise, or defence of legal claims, for the protection of the rights of another natural or legal person, or for reasons of important public interest of the European Union or of a Member State.

4. Data collection on this website

Server log files

The provider of the pages automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These are:

• Browser type and browser version
• Operating system used
• Referrer URL
• Hostname of the accessing computer
• Time of the server request
• IP address

This data is not combined with other data sources. This data is collected on the basis of Art. 6.1 f GDPR. The website operator has a legitimate interest in the technically error-free presentation and optimization of their website - collecting server log files is necessary for this purpose.

Inquiries via email, telephone, or fax

If you contact us via email, telephone, or fax, your inquiry, including all personal data resulting from it (name, inquiry), will be stored and processed by us for the purpose of handling your request. We do not pass this data on without your consent. This data is processed on the basis of Art. 6.1 b GDPR if your inquiry is related to the performance of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, processing is based on our legitimate interest in the effective handling of inquiries addressed to us (Art. 6.1 f GDPR) or on your consent (Art. 6.1 a GDPR) if this has been requested; consent may be revoked at any time. The data you send to us via contact inquiries remains with us until you request its deletion, revoke your consent for storage, or the purpose for data storage no longer applies (e.g., after your request has been fully processed). Mandatory statutory provisions - in particular, statutory retention periods - remain unaffected.